Application Fee – A non-refundable fee required to process your admissions application to the Medical Program.
Interview Fee - The interview fee applies to all applicants and helps cover the costs of application review, international document processing, counseling, and interview arrangements.
Deferment Fee – This is a non-refundable fee that is charged to officially accepted students to the Medical Program who are unable to start classes in their original admission term.
*If a student decides to postpone their entrance to the academic period that started with the application, the deferment fee must be applied for and paid in order to effectively move it to the following two academic periods. If the student decides to extend the deadline, the application process must be restarted.
Returned Check Fee – This is a penalty fee when you make a payment by check to the school and the check you wrote is returned by your bank unpaid.
Degree Process Fee – 4th year students are charged a one-time fee of $2,000. This fee is mandatory and refundable only if the student withdraws from the program.
US Federal Direct Loans: Return of Title IV Funds (R2T4) Policy
US federal aid regulations mandate a Return of Title IV Funds (R2T4) calculation when a student receiving Title IV financial aid (US Direct Loans (subsidized and unsubsidized), Parent PLUS loans or Grad PLUS loans) withdraws from the University. If a student never attends, ceases enrollment, or withdraws from all courses in the semester and the student received US federal financial aid, the University will determine if these funds must be returned to the US government within 45 days of the date that it was determined that the student withdrew or had never attended.
The R2T4 calculation may result in a reduction of the student’s US federal loan(s) if the student attended 60 percent or less of the semester (payment period). The R2T4 calculation is based on the following:
-The number of days the student attended
-The number of days in the semester
-The institutional charges assessed
-The total amount of US Direct Loan and PLUS Loan aid awarded, accepted and/or disbursed
University Policy: Refunds of Fees
This policy covers the following topics:
-University procedures for withdrawing or taking leave of absence.
-University fee refund policy.
-Requirements regarding the treatment of Title IV funds when a student withdraws or takes leave of absence.
The R2T4 policy applies only to Title IV funds and differs from the calculation of fees charged by the University. The University’s fee calculation policy can be found here: https://campus.uag.mx/SSO in English and Spanish.
Withdrawal or Leave of Absence
Students should follow the withdrawal or ‘leave of absence’ process of the University by making proper arrangements with the International Student Affairs Office. Students receiving Title IV aid must also inform the UAG Financial Aid Office. Students must follow the UAG process for Withdrawing from UAG School of Medicine as set forth in this UAG Student Handbook for the School of Medicine. This includes completing an application for Leave of Absence or withdrawal found at the students MyUAG portal.
Leave of Absence
A Leave of Absence (LOA) is a temporary interruption to a medical student's program of study. A LOA may be requested at the end of the semester or before starting the next. A student returning from an approved LOA resumes at the same point in their program of study as they were before the LOA. The process of applying for an LOA and the requirements involved are included in this handbook. For the purposes of US Federal Aid, a LOA is the equivalent of a withdrawal from the University if it exceeds 180 days (6 months) in any 12-month period. The borrower will be considered withdrawn from the University for loan repayment purposes if they fail to return within the 180-day timeframe, and the withdrawal date is determined to be the date the student began the LOA. At that time, the university is required to calculate the amount of financial aid the student earned and the amount of financial aid that must be returned.
Students can request a LOA at the International Student Affairs Office, via isao@uag.edu.
Withdrawal and the Return of Federal Aid Loan Funds
If a student withdraws from their program of study up to a point when 60% of the semester has been completed, the University is required, in accordance with US federal regulations, to return any “unearned” Title IV loan funds disbursed on the student’s behalf to the US Department of Education. The date of withdrawal is the last date upon which the student’s attendance was recorded. Failure to attend after enrollment is deemed to be a withdrawal. Unearned loan funds disbursed to a student directly must be returned through repayment of the unearned federal loan(s) to the US Department of Education’s designated loan servicer.
US Department of Education regulations state that a school must return loan funds if a student has not completed a minimum of 60% of the payment/enrollment period, which at UAG is a semester. If a student received more loan funding than was earned, the excess funds must be returned by the school and/or the student. The amount of money to be returned is determined by a calculation that includes the number of school days completed, the number of days in the payment period, and the number of institutional charges that were paid ("Return of Title IV Funds" Calculation). This calculation divides the number of calendar days completed by the total number of calendar days within the payment period, with the result being the percentage completed.
If a student withdraws from the University, the student may be required to:
-Repay the University any unearned US Direct Loan funds that the University returned on the student’s behalf (as stipulated by US Department of Education regulations), or if the student did not receive all the funds that were earned the student may be eligible for a post-withdrawal disbursement.
-Return of loan funds does not cancel a student’s liability to the University for any balance outstanding on the student’s account.
The Financial Aid Office will inform withdrawn students by email of the amount that the University is obliged to return to the US Department of Education, the amount (if any) that needs to be paid to the University by the student, and the amount (if any) that is due to be refunded to the student by the University.
Example:
Student A borrows $10,000 all of which she puts towards her tuition fees. She withdraws 45% of the way through the program. As a result:
45% of the loan is kept by the university as “earned” -- $4,500.
55% of the loan must be returned to the USDOE as “unearned” -- $5,500.
The student does not keep any of the loan.
Federal Loan Funds are returned in the following order:
- Federal Direct Unsubsidized loans
- Federal Direct Subsidized loans (as of AY 2012/13 only awarded to undergraduates)
- Federal PLUS and Grad PLUS loans
Withdrawal after completion of 60% of program of study
If a student completes more than 60% of their course before withdrawing, all the loan funds that were scheduled to be received for that period are considered to have been earned, and the student is not entitled to a refund of any Title IV funds.
If a student withdraws from their course of study at any point, the US Department of Education will be notified, and the student will be required to complete Exit Counselling via https://studentaid.gov/exit-counseling/
If a student receives more assistance than was earned, the excess funds must be returned to the US Department of Education by the University and/or the student. If the student received (or the University received on the student’s behalf) less assistance than the amount earned, the student may be able to receive those additional funds as a post-withdrawal disbursement.
The requirements for return of Title IV funds when students withdraw are separate from the University’s refund policy. Therefore, a student may still owe funds to the University to cover unpaid institutional charges. The University may also attempt to collect from the student any Title IV program funds that the University is required to return. Students who do not attend the University at all for an academic year are ineligible to receive any Title IV funds for that period, and all loan proceeds that are disbursed must be returned to the US Department of Education. The student will be liable for any fees or outstanding balances owed to the University.
The University and the student are both responsible for the return of unearned Federal Aid. The student will be charged for any amount due to the University because of the return of Title IV funds calculation. The University will notify the student if they owe Federal Aid. Any borrower who owed funds will be required to repay the loan based upon the terms set out on their Master Promissory Note.
If the student did not receive all the funds that were earned, they may be due a post-withdrawal disbursement. The University will notify the student within 30 days of the date that it has been determined the student has withdrawn the amount of a post-withdrawal disbursement for which the student is eligible. The student may choose to accept any loan funds or to decline some or all of them. Any post-withdrawal loan funds that are disbursed, like loan funds disbursed previously, will have to be repaid by the student. The University may use all or a portion of the post-withdrawal disbursement (including loan funds, if the student accepts them) for tuition, fees, and accommodation charges previously agreed to by the student. For all other charges, the University needs the student’s permission to use the post-withdrawal disbursement. Any credit balance due to the student will be disbursed as soon as possible after the University completes the return of Title IV funds calculation, but no later than 14 days after the calculation is completed.
The student will be required to inform the University whether they wish to accept some or all the available post-withdrawal loan funds within a timeframe specified by the University that will be not less than 14 days after the student is notified. The University may honor a late response but will not honor a response that is more than 180 days late. The University will only disburse post-withdrawal funds upon documented confirmation by the borrower.
